Nashville Room: Donations

Donating Materials to the Special Collections Division

Individuals wishing to donate materials to the Special Collections Division should contact the division. Please provide division staff with as much information as possible about your potential donation, including subject matter, volume, condition, age, etc. All donations are subject to the division's review process, which includes an assessment of whether or not the materials fall within the Division Collecting Policy. If necessary, arrangements may be made for staff to come out and review a collection. Appropriate paperwork must also be completed transferring ownership of materials to the library, including a Review Form and/or the appropriate Donor Form (Book/Commercially Produced Item Donor Form, Collection Deed of Gift). Materials outside of the scope or mission of the collections are not accepted and/or will be referred to another, more appropriate repository. The Special Collections Division does not accept materials without a legal transfer of title or deed of gift.

Potential donors should refer to the following online guides from the Society of American Archivists for more information about donating materials:

A Guide to Deeds of Gift: What Donors Should Know
A Guide to Donating Your Personal or Family Papers to a Repository
A Guide to Donating Your Organizational Records to a Repository